Closes: Monday, December 11, 2017
Target Start Date
Expected Work Hours
An Associate degree in Office Administration or related field with two years of experience or completion of the twelfth grade supplemented by specialized secretarial training with three years of increasingly responsible secretarial experience . Excellent communication skills, both oral and written are necessary. Must have expert efficiency in Microsoft Office (Access, Excel, PowerPoint, and Word). Extensive experience, well documented in the application packet, may be considered in lieu of the degree requirement.
An Associate degree is preferred.
Fayetteville Technical Community College is seeking qualified applicants for a full-time Senior Secretary position for the Corporate and Industry Training Department. The ability to effectively perform a wide variety of responsible secretarial and clerical duties in support of the Dean of Corporate and Industry Training is critical for success in this position. Expertise in the knowledge of College policies and procedures and how they work in Continuing Education. Qualified candidates will possess excellent computer skills; demonstrate evidence of a career that includes flexibility and willingness to improve; open-mindedness and the ability to see multiple perspectives, and a commitment to professional and personal growth.
The successful candidate will perform the following duties:
Prepare and proofread a wide variety of reports, letters, memos, course materials, and statistical charts; compose routine correspondence related to responsibilities assigned.
Screen office and telephone callers: respond to complaints and requests for information on courses, procedures, systems, and events relating to responsibilities assigned; receive and route mail.
Establish and maintain computerized spread sheets and data files; run reports on regular and requested basis.
Compile data for special projects; collect and assemble data and background materials for a variety of reports and meetings.
Maintain and coordinate calendars and schedules of Department activities, courses, meetings, and events.
Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
Organize and maintain filing systems; maintain records related to specific area of assignment.
Check, verify, and log time sheets for payroll completion.
Prepare contracts, public service agreements, work orders, audio-visual requests, room requests, and purchase orders for supplies, equipment, and textbooks.
Prepare brochures, fliers and handouts for general marketing purposes.
Prepare class registration paperwork for registration and records office, to include cover sheets, data forms, and group receipts.
Order and maintain office supplies and maintain related records.
Perform other related duties as assigned.
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