Senior Secretary - Emergency Medical Services

Senior Secretary - Emergency Medical Services


Fayetteville Technical Community College
2201 Hull Road
Fayetteville, NC 28303
Phone: 910-678-8400


Minimum starting salary $37,304.00 annually


State Benefits

Job Category

  • Clerical

Application Period

Opens: Friday, May 24, 2024
Closes: Friday, June 14, 2024

Target Start Date

Monday, July 1, 2024

Expected Work Hours

8am-5pm M-F

Employment Type


Minimum Qualifications

Completion of the twelfth grade supplemented by specialized secretarial training or equivalent.

Three years of increasingly responsible secretarial experience or two years of experience and an Associate’s degree in Office Technology, or related field.

Preferred Qualifications

Associate’s degree is preferred

Position Description

Duties may include, but are not limited to, the following:

  • Prepare and proofread a wide variety of reports, letters, memoranda, course materials, exams, and statistical charts; compose routine correspondence related to responsibilities assigned.
  • Screen office and telephone callers; respond to complaints and requests for information on courses, procedures, systems, and events relating to responsibilities assigned; receive and route mail.
  • Establish and maintain computerized spreadsheets and data files; run reports on regular and requested basis.
  • Compile data for special projects; collect and assemble data and background materials for a variety of reports and meetings.
  • Maintain and coordinate calendars and schedules of Department activities, courses, meetings, and events; coordinate and schedule activities with other College departments, the public, and outside agencies.
  • Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
  • Organize and maintain filing systems; maintain records related to specific area of assignment.
  • Assist with registration at centers and other on-campus and off-campus locations.
  • Verify time sheets.
  • Prepare required documentation for curricular and continued education courses to include: contracts, public service agreements, work orders, audio-visual requests, room requests, and purchase orders for supplies, equipment, and textbooks.
  • Prepare brochures, flyers, and handouts for general marketing purposes.
  • Prepare class registration materials for records and registration office to include cover sheets, data forms, and group receipts.
  • Assist in preparing and maintaining special reports and budget information for external groups, agencies, and organizations.
  • Verify and review materials for completeness and conformance with established regulations and procedures.
  • Operate a variety of office equipment including a computer for word processing; input and retrieve data and text; organize and maintain disc storage and filing as necessary.
  • Coordinate travel arrangements for Department staff.
  • Order and maintain office supplies and maintain related records.
  • Correspond and distribute information and files using the College’s networking system.
  • Prepare class materials and order supplies.
  • Key student data and submit appropriate documentation for students to receive National Center for Construction Education and Research credentials (NCCER).
  • Complete NCCER reports.
  • Work with students and employers to find work experience and job placements as needed.
  • Maintain effective working relationships with others, to understand and coordinate efforts with a wide range of organizations and special populations, and plan and organize programs and activities.
  • Perform related duties as assigned.

Job Post Contact

Gail Davis