GENERAL FUNCTION:

Under general supervision of the Director of Fiscal Services is responsible for maintaining special funds accounts. The Special Funds Accountant must be able to reconcile the bank statement each month, follow-up on outstanding checks, send accounts receivable letters using prescribed templates, prepare the Set Off Debt file, assist with curriculum registration, and assist other Business Office staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reconciles special funds bank statements preparing the necessary journal entries to balance
• Monitors special funds outstanding checks and contacts payees when checks are outstanding 90 days or more
• Prepares special funds accounts receivable and accounts payable year end year-end special funds reports and journal entries; assists with fiscal year inventory
• Prepares reimbursable grant billings
• Follows North and South Carolina Escheat requirements and submits items to be escheated
• Performs daily cash analysis reviews
• Maintains special funds files
• Generates all collection letters for non-financial aid related debts such as insufficient funds checks and library fines; generates final collection letters for financial aid related debts
• Updates and submit the Set-Off Debt file at least twice a year
• Issues 30-day letters to debtors when Set-Off debt funds are transmitted to BCC and prepares journal entries and /or checks to record receipt of Set-Off Debts and apply them to the debtor’s account
• Assists in curriculum registration
• Performs general office functions such as answering phones, taking messages and assisting callers with information
• May be asked to verify timesheets, leave forms, payroll data
• Preform other duties as required

MINIMUM REQUIREMENTS:

• Associate’s degree in Accounting or related degree or 5 plus years work experience in a college setting in the accounting arena
• General understanding of Governmental Accounting

OTHER RELEVANT KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent interpersonal, oral and written communication skills
• Ability to maintain routine financial accounting data, following college methods and procedures
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common factors, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to use adding machine, calculator, printer, fax machine, and copy machine
• Ability to use Microsoft Office to include Word, PowerPoint, Excel and Outlook and knowledge of the NCCCS Mandated Software and Accounting Procedures Manual and ERP

PREFERRED:

• Experience in following and meeting a calendar of periodic reports, prioritizing multiple tasks, and meeting established deadlines. 
• Five to ten years of experience in a governmental or academic setting; community college experience preferred.
• Proven ability to work collegially with peers.
• Flexibility to move within assigned tasks as workflows may dictate.
• Ellucian’s Colleague ERP experience or equivalent experience with a higher education ERP.