Description

Do Great Things! Durham Technical Community College is hiring a Clinical Agency Requirements Specialist in the Health and Wellness Department. The Clinical Agency Requirement Specialist is primarily responsible for the coordination and oversight of all clinical agency requirements for students including criminal background checks, drug screens, and immunization tracking. Vaccination exemptions, and medical form tracking across the Health and Wellness department for all programs using these requirements. This position will be responsible for coordinating initial and repeat requirements, as well as, student appeals. The position will also be responsible for managing all program affiliation agreements and agency requirements for curriculum and continuing education programs. 

Examples of Duties

1. Work directly with program directors and clinical coordinators to evaluate clinical agency requirements;
2. Participate in program orientations to review background check and drug screen procedures;
3. Assist with identifying vendors for clinical requirements functions;
4. Follow background check, drug screening and medical record tracking and immunization procedures;
5. Function as a liaison between Durham Tech personnel and clinical agency personnel as it pertains to clinical agency requirements;
6. Coordinate and administer the department background check program for prospective and continuing students in curriculum and continuing education programs;
7. Review background check and drug screen requirements with students and provide documentation to complete this process;
8. Attend program orientation sessions to orient new students to program requirements;
9. Communicate with students, in accordance with the background check/drug screening procedure, regarding positive results and, in partnership with the dean, coordinate appeal procedures;
10. Serve as a liaison with the background check /drug screen/medical records tracking vendors;
11. Perform and annual review of consent form, instructions, affiliation agreement language, and website language and revise as needed;
12. Coordinate the student appeals process;
13. Orient new clinical agencies to background check and drug screen procedure. Complete and submit access request paperwork to clinical requirements vendor;
14. Provide periodic updates to clinical coordinators regarding background check/drug screen result status;
15. Coordinate the processing of medical and religious exemption requests for vaccinations such as COVID19 and flu;
16. Assist clinical coordinators with immunization and record requirements; 
17. Assist the Dean, as needed and directed, in the preparation, processing, and administration of affiliation agreements; 
18. Update agreements as needed and facilitate the process to enter revisions and obtain signatures;
19. Communicate with program personnel and clinical sites to maintain accurate tracking including renewal dates and agreement status. Maintain record of clinical requirements outlined in the affiliation agreements; 
20. Provide monthly updates to the clinical coordinators regarding affiliation agreement status;
21. Work with the Special Assistant for Legal Affairs and Business Office to address any related issues as needed;
22. Manage and maintain confidential records;
23. Maintain clinical requirements forms and ensure consistency between programs;
24. Complete mandatory
    training; and
25. Assume other appropriate administrative responsibilities and perform additional tasks as assigned by the department dean, chief instructional officer, or president in meeting the needs of the College.  

Minimum Qualifications

Bachelors Degree in any field.  

Work Experience: 

Minimum of four years of progressively responsible secretarial or clerical administrative/office management experience OR two years’ experience in student services/support area (i.e. students records, admissions, etc) OR two years’ experience in an allied health field.

Supplemental Information

1. Knowledge of MS Office software programs including MS Word, Excel, and Access;
2. Evidence of work with the public and sensitivity to the needs of students;
3. Evidence of excellent recordkeeping and data tracking skills.
4. Exceptional organizational skills, and attention to detail; 
5. Excellent interpersonal communication skills; 
6. Excellent oral and written communication and public relation skills;
7. Excellent problem solving, judgement, and critical thinking skills;
8. Ability to manage multiple tasks and meet deadlines;
9. Ability to think creatively and put ideas into action;
10. Ability to make presentations to large audiences;
11. Ability to negotiate with and coordinate multiple programs and tasks;
12. Excellent computer skills as evidenced by experience with at least one database/data analysis/business intelligence software product (such as SAS, SPSS, Informer, Colleague, or other database system) OR electronic health record (e.g. EPIC) and competence with Microsoft Office products, including Excel and Word.
13. Personal integrity, honesty, and the ability to maintain confidentiality; and
14. Understanding of the mission, goals, and objectives of a community college.

Physical Demands:  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:

• Ability to sit and/or stand for long periods of time;
• Ability to lift, at times, 10 lbs.; and
• Ability to present to small groups.

Normal Working Hours:

A minimum of a 40-hour work week as determined with the supervisor to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Summer schedules may vary. One remote working day is permitted depending on workload and with permission from the Dean.