Under general supervision, an employee in this position has the responsibility for supporting the financial services operation and activities of the Finance / Business Services Department of the College. Duties related to this position focus on performing detail-oriented accounting work involving the classifying, posting, balancing, reconciling and summarizing of financial transactions. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload. This position reports to the Controller.  

Essential Job Duties:

• Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
• Perform monthly re-occurring journal entries.
• Reconcile outstanding State checks on a monthly basis.
• Reconcile all bank statement accounts, including Satellite Campuses, State, Federal, County, Institutional, and Foundation; including the posting of monthly activity to ensure bank accounts balance to the general ledger.
• Maintain and submit escheat/abandoned property reporting to the NC State Treasurer.
• Review all travel-related authorizations, expenditures, and reimbursement requests, and submit to the Controller for approval.
• Perform monthly reconciliation of payroll, and collaborating with the Payroll Specialist to resolve any discrepancies.
• Review electronic payments received and forward to Student Accounts Assistant Accountant/Cashier for receipting.
• Reconcile procurement card transactions after Procurement Specialist review and prepare check requests.
• Perform monthly journal entries for procurement card transactions as needed.
• Assist Student Accounts & Receivables Accountant with reconciling outstanding Financial Aid checks.
• Process monthly Sales & Use Tax to the NCDOR for the College.
• Assist in the processing of annual 1098 and 1099 tax forms for the College and Foundation.
• Ensure the timely preparation and submission of required Community College System reports.
• Communicate with faculty, staff, and outside contacts to provide financial and accounting information and support as needed.
• Maintain knowledge of internal control requirements.
• Serve as backup to the Payroll Specialist position in carrying out essential payroll processes.
• Perform other duties as assigned, including project and committee work.
• Cross train on other Finance / Business Office functions.