Strategic Projects Coordinator/Executive Assistant to the President

Strategic Projects Coordinator/Executive Assistant to the President

Employer

Wake Technical Community College
9101 Fayetteville Road
Raleigh, NC 27603
Phone: 919-866-5000

Job Location

Southern Wake Campus

9101 Fayetteville Rd.

Raleigh, NC  27603

Salary/Grade

$63,140 - $83,681

Benefits

State of NC Full Time Benefits

Job Category

  • Professional

Application Period

Opens: Wednesday, February 13, 2019
Closes: Sunday, February 24, 2019

Target Start Date

Friday, March 1, 2019

Expected Work Hours

M-F 8 am - 5 pm, hours may vary

Reports to

President

Employment Type

Full-Time Position

Minimum Qualifications

Minimum Requirements:

Bachelor's degree or equivalent
 
Five years of experience working in project management, high level executive support, and/or research positions

Knowledge, Skills and Abilities:
 
Ability to demonstrate leadership to maintain credibility, trust, and support
 
Strong organizational skills that drive a culture of internal and external service excellence and lead, promote and maintain a strong customer service orientation, professionalism and a positive attitude toward students, faculty, staff and the College's constituent community.
 
Demonstrated ability to maintain a high level of confidentiality as needed and required.
 
Strong organizational skills that demonstrate an ability to prioritize and perform multiple tasks seamlessly with attention to details and deadlines.
 
Strong interpersonal and communication skills, emotional intelligence and maturity, and the ability to build and maintain relationships with Executive Leadership Team, Board members, community constituents, students, faculty and staff.
 
Ability to be an effective and collaborative team player who achieves goals while helping others accomplish organization goals, considering broader College needs.
 
Ability to communicate effectively within a diverse, college/business structure and to its constituencies
 
Demonstrated ability to organize efficiently and pay meticulous attention to details
 
Demonstrated ability to listen carefully, to interpret accurately and to respond to a high volume of requests
 
Organizational awareness, problem solving, critical thinking, and crisis management abilities
 
Flexibility to manage change in a dynamic work environment
 
Strong proficiency in MS Office products.  Ability to work independently in preparing reports and presentations for the President using PowerPoint and Excel.
 

Preferred Qualifications

Preferences:
 
Graduate degree in an educational and/or business related field
 
Seven years project management, supervisory leadership, and/or high level executive level support experience.
 
Previous working experience in a higher education, economic/workforce development organization and/ or corporate level setting.
 

Position Description

This position provides strategic and operational support for the President and internal and external constituencies in the fulfillment of the college's mission, vision, and goals. The position provides strategic project management support for the President and Executive team in researching and initiating new and strategic initiatives. This position will also be responsible for ensuring that the Board of Trustees have the proper resources and materials for discharging its duties effectively and that its actions are appropriately recorded and documented, as well as assists the President in maintaining effective board relations.

Responsibilities include:

*Provides strategic and operational support for the President, Board of Trustees, internal and external constituencies
 
*Provides research, coordination and management support to the President and Executive team in initiating and executing new and strategic projects as assigned by the President
 
*Provides a bridge for smooth communication between the President's Office and internal departments
 
*Successfully completes critical aspects of deliverables with a hands-on approach, including coordinating outreach and drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the college and cultivate and maintain strategic relationships.
 
*Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
 
*Manages the planning, communications, and operations of the Board of Trustees and Board committee meetings
 
Provides collaborative leadership to build and maintain the relationships crucial to the success of the college
 
Handles a wide range of matters of organizational importance and responsible for the central
coordination of all functions and activities in the President's office
 
Prepares board minutes and maintains records & documentation for the Board of Trustees
 
Follows up with the Executive Leadership Team and captures decisions as needed on behalf of the President
 
Attends College-related events, relevant professional meetings, and conferences as needed
 
Maintains confidentiality of issues involving the President's Office
 
Completes an annual applied benchmarking project on an individual or group basis

How to Apply

Visit http://hr.waketech.edu to review the full job description and complete an online application.  Resumes may be attached for additional information but cannot serve in leiu of the application form.  Please complete the application in its entirety. 

Job Post Contact

Human Resources

humanresources@waketech.edu

919-866-7890