Student Accounts Receivable Specialist/Cashier

Student Accounts Receivable Specialist/Cashier


College of The Albemarle
1208 North Road Street
Elizabeth City, NC 27909
Phone: 252-335-0821

Job Location

COA - Elizabeth CIty


$2,344.75 - $2,930.92 Monthly


Full Time Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Wednesday, April 24, 2024
Closes: Friday, May 24, 2024

Target Start Date

Monday, June 3, 2024

Expected Work Hours


Reports to

Cashiering & Accounts Receivable Supervisor

Employment Type

Full Time

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Education and Experience:

  • Associate's degree supplemented by course work in accounting
  • Two years of increasingly responsible general accounting experience.
  • Proficiency in computer skills and knowledge of office equipment.

Preferred Qualifications


Position Description

***Open until filled***

The Student Accounts Receivable Specialist/Cashier is responsible for managing all aspects of collections on accounts receivable, engaging with students to address account concerns, processing payments, and maintaining accurate financial records. The role requires a strong understanding and application of cashiering principles with a community college environment.

The Student Accounts Receivable Specialist/Cashier receives supervision from the Cashiering & Accounts Receivable Supervisor.


 Examples of Duties:

  • Assume responsibility for cashiering operations in the absence of the Cashiering and Accounts Receivable Supervisor.
  • Contact and confer with students regarding payment of their student accounts.
  • Provide customer-oriented interaction while working out payment arrangements with students.
  • Prepare third-party billing, exemptions and processes reimbursements; enter information in resources; research; post payments, to include wire transfers and reconcile third party billing;
  • Review and research A/R balances; correct, reconcile, apply adjustments to student accounts, note account, and place holds on student accounts;
  • Assist with preparation and distribution of IRS Form 1098T, monthly statements and past due notices to students and third party agencies. Answer questions regarding information provided on the form 1098T;
  • Provide delinquent account information to debt setoff and third-party debt collector and post collection payments to student accounts.
  • Process NSF checks or stop payment checks; compose related correspondence;
  • Receive and receipt cash items, third-party payments and departmental receipts and reconcile payments to ledgers on a daily basis;
  • Ensure strict confidentiality of financial records;
  • Assist in all cashiering functions, including daily bank deposits, and processing of daily reports;
  • Support the daily cash analysis (DCA) to ensure accuracy and completeness of financial transactions.
  • Assist in processing of student refunds in accordance with established policies and procedures.
  • Provide customer-service oriented interaction in all telephone and e-mail responses;
  • Assist in maintaining and updating Ellucian Datatel Colleague system;
  • Participate in regular meetings and attend trainings as necessary;
  • Provide assistance to faculty and staff at all campuses;
  • Process paper documents utilizing the imaging and electronic document management system;
  • Flexibility to work weekends, evenings, and irregular hours as required;
  • Flexible lunch hour scheduling.
  • Perform miscellaneous job-related duties as assigned.

Job Post Contact

JaQuay Sutton

Human Resources Generalist

252-335-0821 ext. 2388