Student Services Coordinator and Assistant to the VP of Student Services

Student Services Coordinator and Assistant to the VP of Student Services

Employer

Mitchell Community College
500 West Broad Street
Statesville, NC 28677
Phone: 704-878-3200

Job Location

Statesville & Mooresville Campuses

Salary/Grade

$32,320.00 - $48,480.00 per year

Benefits

Full Time Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Tuesday, November 16, 2021
Closes: Monday, November 29, 2021

Target Start Date

Tuesday, January 4, 2022

Expected Work Hours

Full TIme

Employment Type

Full Time

Minimum Qualifications

• High School Diploma required. Associates Degree a plus.
• 7-10 years of experience working in a post-secondary institution of higher learning, or an equivalent combination of training and experience, required

Preferred Qualifications

• High School Diploma required. Associates Degree a plus.
• 7-10 years of experience working in a post-secondary institution of higher learning, or an equivalent combination of training and experience, required

Position Description

Job Summary:
The Assistant to the Vice President provides comprehensive, executive administrative support for the Vice President of Student Services and the Student Affairs unit. Responsible for managing multiple calendars, projects, financial tasks, correspondence, and other administrative duties. Must be highly motivated, task oriented, reliable, professional, capable of managing a complex workload, and able to prioritize tasks in a fast-paced environment.

Essential Duties and Responsibilities:
• Provide administrative support for the Vice President of Student Services
• Assist with the planning of college graduations
• Manage the use of Maxient, the software designed to document a variety of college reports
• Assist with the planning of Awards Day
• Maintain budget and reconcile monthly financial statements
• Responsible for e-procurement in Student Services
• Manage personnel transactions, requisitions, p-cards, employee time sheets.
• Develop, implement and maintain filing systems
• Facilitate the hire of office vacancies
• Provide administrative support to Student Services Coordinator in Mooresville
• Handle confidential and sensitive matters
• Manage scheduling of conference rooms, time reports, and other general office duties
• Serve as a back up to Administrative Assistants and front-line staff
• Facilitate executive outreach and external relations efforts
• Compose correspondence and proofread documents for review and or official signature.
• Perform other duties as assigned

Knowledge, Skills and Abilities:
• proven administrative and Microsoft office skills
• excellent oral and written communication skills
• strong commitment to customer service
• excellent organizational and time management skills
• student centered
• ability to interpret regulations

Surroundings/Environment:
Standard office environment, usually indoors away from the elements, with moderate noise.

Physical Effort:
While performing the duties of this job, the employee is required to maintain a stationary position for an extended period; move about the office, operate and position computers and files, as needed; and frequently communicate with others. The employee may occasionally move up to 15 pounds. Work may include operation of a motor vehicle.

Scheduling:
This is a full-time position. Monday through Friday; however, must be available to work occasionally on weekends and evenings.

Travel:
Local travel is required, including between campus locations. Out of state travel is limited, but may be required for special trainings/conferences.

Job Post Contact

Christina Sharkey, Human Resources Assistant

Mitchell Community College

500 W. Broad Street, Statesville, NC 28677

(704)978-1371 office

(704)978-3117 fax