Vice President, Administrative & Fiscal Services

Vice President, Administrative & Fiscal Services

Employer

Roanoke-Chowan Community College
109 Community College Road
Ahoskie, NC 27910
Phone: 252-862-1200

Job Location

Ahoskie, NC

Salary/Grade

Commensurate with experience

Benefits

full-time benefits

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Thursday, September 16, 2021
Closes: Sunday, October 17, 2021

Target Start Date

Monday, October 18, 2021

Expected Work Hours

40 hours

Reports to

President

Employment Type

full-time

Minimum Qualifications

Bachelor’s degree in business administration, accounting, finance, public administration, or a related field required and six years of progressively responsible experience preferably in higher education.  Working knowledge of the NC Community College System.  Experience in planning and budgeting at the organizational level, particularly in higher education.

Preferred Qualifications

Master’s degree or Certified Public Accountant (CPA) with appropriate experience.

Position Description

The Vice-President, Administrative and Fiscal Services is a direct report to the President and is responsible for managing the business services of the College.   Advising the President in matters pertaining to financial and business activities of the College. Coordinating the development of policies, regulations, and procedures that relate to the areas of responsibility. Coordinating the development and preparation of the College budget in accordance with college goals; working with individuals responsible for budgetary units and with the President and administrative team in the development of the budget. Monitoring expenditures to ensure that budget limits are maintained. Working with budgetary units and the administrative team to make budget adjustments and reclassifications as needed. Providing monthly budget reports and explain budget balances. Providing written and oral reports and advice to the President, administrative team, budgetary units, faculty, and staff as required to ensure complete understanding of the budget. Directing, reviewing, and maintaining college contracts, licenses, permits, and insurance, ensuring compliance with financial reporting requirements for state, federal, and local entities; as well as, state statutes, federal and local laws, and institutional policies/procedures.  Assisting other departments as necessary with partnerships between the College and other agencies. Coordinating and maintaining externally funded grants, including requesting reimbursements as needed. Maintaining and providing reports as needed for the Student Support Services Grant. Assisting Financial Aid as needed with the Federal Work-Study (FWS) and Supplemental Educational Opportunity Grant (SEOG) calculations and fund balances with assistance from the Associate Vice President, Finance. Ensuring the establishment of appropriate internal controls and that they are followed, with the assistance of the Associate Vice President, Finance. Ensuring coordination of audit activities with state auditors in the completion of annual fiscal year audit. Coordinating the request/purchase of equipment, supplies, and properties for the College, in collaboration with the administrative team and the President. Handling and/or responding to all requests from the North Carolina Community College System (NCCCS) Office, including surveys. Approving payroll on a monthly basis; assisting and giving supervision to the payroll department. Preparing and submitting the yearly longevity report to the NCCCS. Preparing and submitting the annual Integrated Postsecondary Education Data System (IPEDS) report as related to Finance. Assisting Financial Aid with the preparation of the annual Fiscal Operations Report and Application to Participate (FISAP) report. Compiling the necessary information needed to complete the financial reports for fiscal year end; including Comprehensive Annual Financial Report (CAFR), financial statements, and closing the year in Datatel – with the assistance of the Associate Vice President, Finance ensuring compliance with records retention and disposal. Ensuring that the daily operations/functions of the Business Office are efficient, accurate, and timely. Ensuring that Business Office employee job descriptions are kept up-to-date. Ensuring that training is received for new hires within the Business Office, as well as assisting current employees when needed. Approving requisitions $1,000 or over on E-Procurement. Monitoring federal expenditures and drawing down of funds at least monthly or as needed (FWS, Student Support Services (SSS), Pell, SEOG, etc.).  Serving as Treasurer for the Roanoke-Chowan Community College Foundation. Holding regular staff meetings to ensure proper communication within the Business Office. Maintaining an office calendar and personnel leave records to aid in scheduling leave. Ensuring that all financial aid, student sponsorships, and return of Title IV funds are processed timely and accurately; including proper communication with the Financial Aid office. Assisting the Associate Vice President, Finance as needed. Managing facilities, maintenance, safety/security, and construction/renovations. Managing the Information Technology Department. Serving on the President’s Cabinet (PC) and other College committees as assigned. Perform other duties as assigned by the President.
 

COMPETENCIES:

Experience in planning and budgeting at the organizational level, particularly in higher education. Demonstrated experience in addressing and developing complex institutional budgetary priorities and needs. Proficient in accounting, statistical analysis, revenue forecasting, financial modeling, project modeling and business plan development. Proficient in basic business-related software, network, telecommunications and desktop tools. Ability to develop and interpret reports, policies and forms, analyze problems and recommend solutions. Ability to develop effective working relationships and establish strong communication with the departments across the institution and the College community. Committed to creating a strong culture of customer service. Expertise in technology applications for accounting, budgeting, and reporting. Excellent organizational and analytical skills. Strong oral and written communication skills. Strong leadership and management skills. Must be able to work well under pressure, meet deadlines, and manage competing priorities. Experience with developing and negotiating contracts.

 

SALARY: 

Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of North Carolina Benefits Program.

 

SPECIAL NOTES:

Candidates must successfully complete a criminal background investigation. Only those who are interviewed will be notified of the status of the position.

 

Roanoke-Chowan Community College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following have been designated to handle inquiries regarding the non-discrimination policies: Title IX/Equity and ADA/Section 504 Coordinator, AVP of Student Services, 109 Community College Road, Room 111F, Ahoskie, NC 27910, 252-862-1267. (Employee complaints), Director of Human Resources, Human Resources, 109 Community College Road, Room 105, Ahoskie, NC 27910, 252-862-1302. Any complaints filed against the Title IX/Equity Coordinator or ADA/Section 504 Coordinator shall be handled by the Vice President of Instruction and Student Services, 109 Community College Road, Room 104, Ahoskie, NC 27910, 252-862-1287.

How to Apply

Apply directly to the Roanoke-Chowan Community College website

Human Resources - Roanoke Chowan College

Job Post Contact

Andrea Wright, HR Director

Roanoke-Chowan Community College

109 Community College Rd.

Ahoskie, NC  27910

Phone: (252) 862-1310

 rccchumanresources@roanokechowan.edu